Classifying and cataloguing system and procedure for costume, textile, and slide collections Public Deposited

http://ir.library.oregonstate.edu/concern/graduate_thesis_or_dissertations/fj2367115

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  • The purpose of the study was to develop a system and procedure for classifying and cataloguing the textile, costume, and slide collections of the Clothing, Textile, and Related Arts (CTRA) Department at Oregon State University. Investigation was made by letter, personal visit, interview with faculty and curators, and literature research to identify different purpose and use statements classifying and cataloguing systems, catalogue files, and criteria for evaluating the system and procedure. The investigation resulted in the development of a purpose and use statement based on the collection characteristics and user needs; identification of user needs; criteria for evaluating the proposed system and procedure; and the recommended system and procedure. Robert Chenhall developed a system for cataloguing in the computer age. The system contains 91 data fields and can be established as a manual or computerized file. The Chenhall system was adapted for CTRA using 39 of the 91 data fields. Eleven of the data fields were subdivided to meet the expressed needs of the users. Data field definitions and instructions were developed and arranged into a Classifying and Cataloguing Manual. The Manual procedure was tested and revised to meet the established criteria. Sample word lists were developed and reference resources were recommended to maintain vocabulary control. Basic rules were established to provide the cataloguer with a basis for consistency in recording information and use of the system. Procedures were developed and included in the Manual for completing the cataloguing process including instructions for the ledger page, catalogue worksheet, donated objects, label preparation, establishing data files such as Documentation File and History of Ownership, and establishing catalogue card files such as Subject-Index File, Registration-Accession File, and Appraisal File. A recommended test and evaluation of the proposed Subject- Index File was established to determine ease of use after the file is implemented. The CTRA department head will review the test and evaluation results to determine if any further changes are needed to improve ease of use of the Subject-Index File for information retrieval.
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